Privacy Policy

Introduction

veltrionis AG ("we", "our", or "us") is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website veltrionis.top or use our fitness equipment leasing comparison services.

As the data controller for the personal information we collect, we are responsible for ensuring that your data is processed in accordance with the General Data Protection Regulation (GDPR) and other applicable data protection laws in the European Union.

Data Controller Information

The data controller responsible for your personal information is:

• Company: veltrionis AG
• Address: Mozartstraße 101, 60179 Frankfurt, Hesse, Germany
• Registration Number: HRB486325
• VAT Number: DE482514796
• Email: privacy@veltrionis.top
• Phone: +49 699652954

Data Collection

We collect various types of information to provide and improve our services. The data we collect includes:

Information You Provide Directly

• Contact Information: Name, email address, phone number, business address
• Business Information: Company name, business type, equipment requirements, budget information
• Communication Data: Messages, enquiries, and correspondence sent through our contact forms or email
• Consultation Data: Information provided during equipment leasing consultations

Information Collected Automatically

• Technical Data: IP address, browser type, operating system, referring URLs
• Usage Data: Pages visited, time spent on pages, click-through rates
• Device Information: Device type, screen resolution, browser settings
• Location Data: General geographic location based on IP address

How We Use Your Information

We use the personal data we collect for the following purposes, based on legitimate business interests and your consent where required:

Service Provision

• Providing fitness equipment leasing comparison services
• Responding to your enquiries and consultation requests
• Connecting you with appropriate leasing providers
• Facilitating equipment financing applications

Communication

• Sending you information about leasing options and market updates
• Following up on your enquiries and applications
• Providing customer support and assistance
• Sending administrative communications about our services

Business Operations

• Improving our website functionality and user experience
• Analysing service usage and customer preferences
• Developing new services and features
• Maintaining records for business and legal purposes

Cookies and Tracking Technologies

We may use cookies and tracking technologies for analytics, advertising, and remarketing purposes, including Google Ads. These technologies help us measure campaign effectiveness, deliver relevant advertisements, and improve our services. You can manage your cookie preferences at any time through our cookie consent banner.

For detailed information about the cookies we use, please refer to our Cookie Policy.

Legal Basis for Processing

Under GDPR, we process your personal data based on the following legal grounds:

• Consent: When you provide explicit consent for specific processing activities
• Contract Performance: To fulfil our obligations in providing leasing comparison services
• Legitimate Interests: For business operations, service improvement, and marketing (where not overridden by your rights)
• Legal Obligation: To comply with applicable laws and regulations

Data Sharing and Disclosure

We may share your personal information in the following circumstances:

Service Providers and Partners

• Equipment leasing companies and financial institutions (with your consent)
• Technology service providers (hosting, analytics, customer support)
• Professional service providers (legal, accounting, consulting)

Legal Requirements

• When required by law, regulation, or court order
• To protect our rights, property, or safety
• To prevent fraud or illegal activities
• In connection with business transfers or mergers

International Data Transfers

Your personal data may be transferred to and processed in countries outside the European Economic Area (EEA). When we transfer data internationally, we ensure appropriate safeguards are in place, such as:

• Adequacy decisions by the European Commission
• Standard Contractual Clauses approved by the European Commission
• Binding Corporate Rules or certification schemes

Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Our typical data retention periods are:

• Contact and enquiry data: 3 years from last contact
• Customer service records: 5 years from service completion
• Marketing data: Until you withdraw consent or 2 years of inactivity
• Website analytics data: 26 months (Google Analytics default)
• Financial and legal records: As required by applicable law (typically 7-10 years)

Your Rights

Under GDPR and applicable data protection laws, you have the following rights regarding your personal data:

• Right of Access: Request copies of your personal data
• Right to Rectification: Request correction of inaccurate or incomplete data
• Right to Erasure: Request deletion of your personal data in certain circumstances
• Right to Restrict Processing: Request limitation of how we process your data
• Right to Data Portability: Request transfer of your data in a structured format
• Right to Object: Object to processing based on legitimate interests or for marketing purposes
• Right to Withdraw Consent: Withdraw consent for specific processing activities

To exercise any of these rights, please contact us at privacy@veltrionis.top or +49 699652954. We will respond to your request within one month of receipt.

Data Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. Our security measures include:

• Encryption of data in transit and at rest
• Regular security assessments and updates
• Access controls and authentication procedures
• Staff training on data protection and security
• Incident response and breach notification procedures

Children's Privacy

Our services are not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have collected personal data from a child, we will take steps to delete such information promptly.

Third-Party Links

Our website may contain links to third-party websites and services. We are not responsible for the privacy practices or content of these external sites. We encourage you to review the privacy policies of any third-party sites you visit.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of any material changes by posting the updated policy on our website and updating the "Last updated" date. We encourage you to review this Privacy Policy periodically.

Contact Information

If you have any questions, concerns, or requests regarding this Privacy Policy or our data processing practices, please contact us:

Supervisory Authority

You have the right to lodge a complaint with a supervisory authority if you believe we have processed your personal data in violation of applicable data protection laws. In Germany, you can contact: